Last Updated: 6-24-19: Amendments to Minn. Stat. 181.032

There is additional information that employers are required to provide employees when they start work (amendments to Minn. Stat. 181.032)

New Hire Notice and Paystub Info 

Newly hired employees need to be given a written notice including specific information about employer pay practices, and employers must keep a copy of the notice with the employee’s signed acknowledgement of receipt. Employees must also receive notice in writing in advance of any changes to those practices. Here is the required information:

1. The rate or rates of pay and basis thereof, including whether the employee is paid by the hour, shift, day, week, salary, piece, commission, or other method, and the specific application of any additional rates;
2. Allowances, if any, claimed pursuant to permitted meals and lodging;
3. Paid vacation, sick time, or other paid time-off accruals and terms of use;
4. The employee’s employment status and whether the employee is exempt from minimum wage, overtime, and other provisions of chapter 177, and on what basis;
5. A list of deductions that may be made from the employee’s pay;
6. The number of days in the pay period, the regularly scheduled pay day, and the pay day on which the employee will receive the first payment of wages earned;
7. The legal name of the employer and the operating name of the employer if different from the legal name;
8. The physical address of the employer’s main office or principal place of business, and a mailing address if different; and
9. The telephone number of the employer.

The following new information must also be provided on pay stubs, in addition to what was already required by law:

1. The hourly rate or rates of pay (if applicable) and basis thereof, including whether the employee is paid by hour, shift, day, week, salary, piece, commission, or other method;
2. Allowances, if any, claimed pursuant to permitted meals and lodging;
3. The physical address of the employer’s main office or principal place of business, and a mailing address if different; and
4. The telephone number of the employer.

Recordkeeping

Employers must keep records related to piece-rate compensation as well as personnel policies and mandatory notices provided to employees (and the date provided). Employers must keep these records in a location, whether physical or digital, where they can be retrieved within 72 hours of a request.

Wage Payment Frequency

Employees must be paid all “salaries, earnings, and gratuities” at least every 31 days. Commissions must be paid out at least every three months.

Wage Theft Law (effective August 1)

Wage theft has been criminalized, meaning that in addition to being pursued by the state or a former employee civilly, an employer could be charged with and prosecuted for criminal theft if it appears there was an “intent to defraud.” Other amendments to the wage theft law allow the state broader powers of investigation.

Questions on the Minnesota’s New Wage Theft Law? Contact our payroll department at (888) 388-1040.