Part-Time Seasonal Administrative Assistant
Morris Office
OVERVIEW
Responsible for client service functions for the front desk. Provides high-level administrative support for team members by handling information requests, performing clerical functions, and completing special projects. Creates a welcoming and professional atmosphere by being proactive, optimistic, and supportive. Be flexible to meet the needs of clients and firm. Part-time schedule through April, but have the opportunity for additional hours.
OUR TEAM MEMBER EXPERIENCE
At CDS, our team members are appreciated for their unique talents and contributions, and are our most valuable resource. We provide meaningful and challenging client and firm projects, career advancement opportunities, continuous learning experiences and a flexible, positive work environment.
We offer competitive salaries based on experience and skill set.
RESPONSIBILITIES
- First point of contact and resource for clients
- Responsible for answering phones, client service, maintaining a welcoming environment for clients
- Awareness of team members schedules
- Schedule appointments and maintaining calendars
- Update and maintain client data
- Process incoming and outgoing mail, UPS and other mailings as assigned
- Perform administrative functions such as filing, typing, copying, binding, scanning, etc.
- Assist with organizing and assembling 1099s, W2s, and tax returns
- Manage information with the highest level of confidentiality
- Manage and prioritize multiple projects
- Client phone call reminders
- Assist with projects from other offices as assigned
- Light cleaning and organization from front areas, conference rooms, etc.
- Run occasional errands
- Encompass the CDS values: integrity, quality, collaboration, innovation, and kindness
- Perform other duties as assigned
QUALIFICATIONS
- Knowledge of Microsoft Office, will train for using additional in-house software
- Effective, timely, and professional communication skills
- Flexible team player who is also able to work independently
- Ability to maintain confidentiality required
- Desire to continue to develop and enhance skills
- Exceptional time management skills with an ability to organize and prioritize projects, and meet deadlines
- Optimistic
- Strong computer aptitude
OUR CULTURE
- Frequent partner interaction
- Challenging work with a variety of clients
- Flexible, team-oriented work environment
- Core values of integrity, quality, collaboration, innovation, and kindness
BENEFITS
- Sick and Safe time off
- Flexible schedule
- Flexible dress code
